Terms and Conditions

As a volunteer, I understand and agree to strive to uphold UC Davis Principles of Community throughout my roles at the Cal Aggie Alumni Association, Alumni Affiliate Relations, Development and Alumni Relations (DEVAR) and UC Davis. 

My role may involve the management of data and I will ensure privacy among data wherever it is part of my role. I understand that information from UC Davis, CAAA, and Advancement Information System (AIS) and the data contained therein, are the property of The Regents of the University of California, and are for official University Business only. No release of this information may be made to outside organizations or persons without written authorization. Immediately after using the list for the agreed-upon use, I will ensure that data copies and printed materials are destroyed. I agree not to duplicate, reuse, sell, trade or otherwise provide this information to any other party. 

As a volunteer, I agree to be bound by all applicable campus policies, system-wide policies, state and federal law which govern access to private, confidential, or proprietary information. 

This includes the following:

1. I shall not require individuals to disclose personal or confidential information about themselves which is not necessary and relevant to the purposes of the University or to the particular function for which I am responsible. 
2. I shall not disclose personal or confidential information relating to individuals to unauthorized persons or entities.  
3. I understand that I must follow all procedures when soliciting gifts and that all solicitations must be pre-approved by Cal Aggie Alumni Association and Development and Alumni Relations.
4. I will not enter into contracts, grants, or specific projects on behalf of the University. I understand that all contracts must be entered into directly by the University.
5. I will not accept gifts or gratuity that is offered or reasonably appears to be offered because of the position held as a CAAA network leader. 
6. I will contact my CAAA liaison prior to any gift or contracts to best steward their involvement with Alumni and Affiliate Relations and UC Davis.
7. I will not be accepting or handling cash on behalf of the Network. I will steward payments through online registrations and portals for donations, registrations and any other payment activities. In the event that I need to accept cash I will report to CAAA.  
8. I shall make every reasonable effort to see that inquiries and requests by individuals for their personal or confidential records are responded to quickly, courteously, and without requiring the request to repeat the inquiry to others unnecessarily.
9. I will not use my official position to influence a decision in which I have or would have a financial interest as defined by University policy.
10. I will respect intellectual property laws and not alter University trademarks and logos and will adhere to the university brand standards as instructed by CAAA, AAR, UC Davis Strategic Communications and DEVAR marketing and Communications.
11. I understand that no substantial part of the activities of the network shall attempt to influence legislation or participate or intervene in activities on behalf of any candidate for public office. Advocacy on behalf of the University is permitted if it is consistent with the legislative, budgetary, and electoral objectives of the University (e.g. participation in CAA - California Advisory Network).
12. I will strive to create an online environment that is welcoming, mutually respectful and inclusive, consistent with the UC Davis Principles of Community. I will maintain civil and respectful dialogue that promotes productive conversations with different ideas and points of view.
13. I will make sure that content is coming from a credible source and doesn’t have any reputation of being discriminatory, inflammatory or against the Principles of Community.
14. I will adhere to UC Davis, CAAA, UCOP and Constituency Group policies and guidelines and work with my CAAA liaisons when questions or any uncertainties arise to address issues.
15. All information and data that I am exposed to while volunteering with DEVAR will be treated as “Confidential Information”, and so will not be disclosed to any third party without prior consent of your CAAA Liaison, who serves as a DEVAR Advancement Services Director.
16. No copies, physical or digital, of any proprietary or confidential information will be removed from DEVAR or retained including, but not limited to, content from or for collection in the DEVAR database of record or other DEVAR supported systems, without explicit permission from your CAAA Liaison, who serves as a DEVAR Advancement Services Leadership.
17. All reports, data, ideas, information and other products developed or gathered in performing work duties shall be the sole and exclusive property of DEVAR.
18. Any applicable apparent or perceived conflicts of interest related to work duties shall be disclosed to your CAAA Liaison, who serves as a DEVAR Advancement Services Leadership
19. I understand that if I do not adhere to any one of the rules of conduct, I may be asked to step down from my volunteer position.
20. During my time as a network leader or volunteer, I agree to be opted into any emails pertaining to networks and volunteer information and training.