Collage of Cal Aggie Alumni Association network leaders showing their Aggie pride with apparel, banners, and swag items.

Network Leader Resources

Network leaders play an important in building community among and planning events for UC Davis alumni around the world. This page is full of resources and materials to help network leaders understand their role, host and plan events, register their network, and stay updated about upcoming trainings. Contact your CAAA Liaison if you have any questions.

Registration and Networks

  • CAAA Annual Network Registration form: The CAAA Annual Network Registration form is open from to April 30, 2022. All networks are required to submit the registration each year.
  • Network Registration Instruction Worksheet: Download the worksheet to guide you through all the components of the network registration.
  • Terms and Conditions Form: Each network leader is required to read and sign the terms and conditions form as part of the network registration and continued compliance for the group. Volunteers appointed after network registration must fill out this form to finalize network leader status.
  • CAAA Membership: Each alumni leader must have a current annual or lifetime membership. Members information can be found on the One Alumni Network page.
  • Bylaws Template: A sample bylaws is available for groups to help establish guidance within the Cal Aggie Alumni Association Board of Governance.
  • Checklists for creating networks assist with new groups in the Cal Aggie Alumni Association. Groups that are dissolving can use this worksheet.

 

Volunteer Leader Onboarding

Volunteer Leader Onboarding is a chance for new volunteer leaders to learn about their role leading networks. Held twice a year in the Summer and Winter, the VLO walks leaders through the roles and responsibilities as a leader, planning events, marketing and communications, budgets and network registration. This training is mandatory for all new network leaders. Potential leaders should fill out the Volunteer Interest Form for consideration and an invitation to the next VLO.

Being a Leader

Event Planning and Resources

  • Event Planning Guide
    • Event Ideas, Steps for Planning Events, and Tips
    • Review the budget guidelines when planning your event.
  • Event Sign-In sheet -  to be used for all network events unless otherwise communicated with your liaison.
  • Event Request Form 
    • Events requests should be submitted in a timely manner access capacity, contracts, production timelines and network budget approval. Event requests submitted in less than four weeks may miss email, newsletter and marketing deadlines. Contact your CAAA liaison for questions when submitting the form. Event request form submission deadlines:
      • Small events (happy hour gatherings, volunteer meetups): 4-6 weeks prior to the event date.
      • Medium events (wine tours, ticketed events, meals with programming, leadership in attendance requests): 3-4 months prior to event date.
      • Large events (meetings with complex needs, galas, events with multiple contracts or vendors): 6 months or more prior to the event date.
    • Questions about your event size and types? Contact your CAAA liaison as soon as you know about your event plans.
  • Post-Event Form
    • Submit within two weeks after the event.
  • Event Sponsorship Guidelines
    • Review the budget guidelines for information on contracts, donations and ticket sales. CAAA Staff will coordinate and/or negotiate ticket sales, co-branded items and fundraisers with Sports and Theater groups
  • Career Event in a Box Facilitation Guides

Professional Development and Ongoing Support

Volunteer Leadership Conferences

 

    Policies and References